8 6 Define the Purpose of a Bank Reconciliation, and Prepare a Bank Reconciliation and Its Associated Journal Entries Principles of Accounting, Volume 1: Financial Accounting

These adjusting entries for bank reconciliation result from the reconciling items that appear on the bank statement but have not been recorded in the company’s general ledger accounts. Therefore, the bank reconciliation process should be carried out at regular intervals for all of your bank accounts. This is because reconciling the cash book with the passbook at regular intervals ensures that your business’s cash records are correct.

Suppose you issued a check for $500 (not yet recorded in your own book), which has not yet been cleared by the bank. Next, look for any outstanding checks, which are checks issued but not yet cleared by the bank. Interest earned by the company will be recorded with a debit to Cash and a credit to Interest Income. However, you typically only have a limited period, such as 30 days from the statement date, to catch and request correction of errors.

How To Do a Bank Reconciliation

The Vector Management Group made a $3,000 deposit on the afternoon of April 30 that does not appear on the statement, so this deposit in transit is added to the bank statement balance. Journal entries are required in a bank reconciliation when there are adjustments to the balance per books. These adjustments result from items appearing on the bank statement that have not been recorded in the company’s general ledger accounts. As shown above, all the additions and subtractions done to the bank balance account for timing differences which help the company arrive at its target balance. The target balance is what the general ledger balance should be if the bank statement is right. Therefore, in a bank reconciliation statement, the adjusted bank balance and the adjusted book balance amounts must balance.

  • The goal is to get your ending bank balance and ending G/L balance to match.
  • If you do your bookkeeping yourself, you should be prepared to reconcile your bank statements at regular intervals (more on that below).
  • He is the budgeting and family travel enthusiast behind Family Money Adventure.
  • Ensure that you take into account all the deposits as well as the withdrawals posted to an account in order to prepare the bank reconciliation statement.

Non-sufficient funds (NSF) checks are recorded as an adjusted book-balance line item on the bank reconciliation statement. Outstanding checks are those that have been written and recorded in cash account of the business but have not yet cleared the bank account. This often happens when the checks are written in the last few days of the month. Match the deposits in the business records with those in the bank statement.

For the most part, how often you reconcile bank statements will depend on your volume of transactions. Once you’ve figured out the reasons why your bank statement and your accounting records don’t match up, you need to record them. Hopefully you never lose any sleep worrying about fraud—but reconciling bank statements is one way you can make sure it isn’t happening.

What journal entries are prepared in a bank reconciliation?

When you record the reconciliation, you only record the change to the balance in your books. The change to the balance in your bank account will happen “naturally”—once the bank processes the outstanding transactions. This will ensure your unreconciled bank statements don’t pile up into an intimidating, time-consuming task.

Since the adjustments to the balance per the BOOKS have not been recorded as of the date of the bank reconciliation, the company must record them in its general ledger accounts. For instance, the bank charged your business $30 in service fees, but it also paid you $5 in interest. Whatever method you prefer, it’s important to keep solid records of every transaction to reconcile your bank account properly. For some entrepreneurs, reconciling bank transactions creates a sense of calm and balance. If you’re in the latter category, it may be time to think about hiring a bookkeeper who will do the reconciling for you. The more frequently you reconcile your bank statements, the easier it is each time.

For interest-bearing accounts, a bank adjustment could be the amount of interest you earned over the statement period. But, you will record such transactions only in your business’ cash book only when you receive the bank statement. Until then, your balance as per the cash book would differ from the balance as per the passbook. Such deposits are not showcased in the bank statement on the reconciliation date. This happens due to the time lag between when your business deposits cash or a cheque into its bank account and when your bank credits the same. In this day of electronic banking, many people believe completing a bank reconciliation is no longer necessary.

Step 2. Compare Deposits

However, there may be a situation where the bank credits your business account only when the cheques are actually realised. Such a time lag is responsible for the differences that arise in your cash book balance and your passbook balance. After adjusting all the above items, what you get is the adjusted balance as per the cash book. As mentioned above, debit balance as per the cash book refers to the deposits held in the bank. This balance exists when the deposits made by your business at your bank are more than the withdrawals. In addition to ensuring correct cash records, the bank reconciliation process also helps in keeping track of the occurrence of any form of fraud.

Bank Reconciliation: Purpose, Example, and Process

The interest revenue must be journalized and posted to the general ledger cash account. In the journal entry below, cash is debited for $18 and interest revenue is credited for $18. For instance, if you haven’t reconciled your bank statements in six months, you’ll need to go back and check six months’ worth of line items. Whether this is a smart decision depends on the volume of transactions and your level of patience. When you “reconcile” your bank statement or bank records, you compare it with your bookkeeping records for the same period, and pinpoint every discrepancy. Then, you make a record of those discrepancies, so you or your accountant can be certain there’s no money that has gone “missing” from your business.

Bank errors are mistakes made by the bank while creating the bank statement. Common errors include entering an incorrect amount or omitting an amount from the bank statement. Compare the cash account’s general ledger to the bank statement to spot the errors. The business needs to identify the reasons for the discrepancy and reconcile the differences. This is done to confirm every item is accounted for and the ending balances match. To reconcile a bank statement, the account balance as reported by the bank is compared to the general ledger of a business.

Therefore, in a bank reconciliation, unrecorded automatic deposits are added to the company’s book balance, while unrecorded automatic withdrawals are subtracted from the company’s book balance. Then, a bank reconciliation inventoriable costs journal entry is made to record the deposit or withdrawal. A bank reconciliation is an accounting process that is carried out to compare the balance in a business’s financial records with its bank account balance.